Writing An Email

diodio

March 22nd, 2023

Writing emails can often be a time-consuming task, particularly when you need to read through an email you've received before crafting your response. In this section, we will cover a variety of use cases, ranging from simple messages informing your boss that you're sick today, to more intricate cold lead emails.

Basic Sick Day Email

Let's say you wake up feeling unwell one day and are unable to make it to work, or simply want to take a day off . Below is a straightforward prompt to help you compose an email to your boss, informing them of your absence due to sickness.

Prompt：

My Name: Mario

Boss's name: John

Write an email to my boss saying that I will be out of office today since I am sick.

Output：

Subject: Out of Office - Sick

Dear John,

I am writing to inform you that I will be out of office today due to illness. I apologize for any inconvenience this may cause.

I will be sure to keep you updated on my progress and will be back in the office as soon as I am feeling better.

Thank you for your understanding.

Sincerely,

Mario

This email works, but is pretty boring. Let's spice it up a bit!

Style Modifiers/Instructions

It is very easy to modify the style of the email. For example, you can ask the AI to be 'humorous' or instruct it to 'Include a funny reason'.

Prompt：

My Name: Mario

Boss's name: John

Write a humorous yet professional email to my boss saying that I will be out of office today since I am sick.

Be concise and funny. Include a funny reason:

Output：

Subject: Out of Office - Sick

Dear John,

I am writing to inform you that I will be out of office today due to illness. I apologize for any inconvenience this may cause.

Thank you for your understanding.

Sincerely,

Mario

Responding to an Email

Imagine that you receive a long email from your boss with a lot of information. You need to respond to the email, but you don't have time to read through the entire thing. You can plug the email into an AI and ask it to Generate a summary of this and a list of action items.

Prompt：

Dear Mario,

I hope you're doing well. I am writing to provide you with some updates on our company and to request your assistance in addressing an issue with the user interface (UI) of the software you have been working on.

As you know, our company has been focusing on providing a user-friendly experience to our customers, and we have identified some issues with the UI of the software. Specifically, we have received feedback from our users that they are having difficulty accessing certain features, and that the UI is not intuitive enough.

We need your help to address these issues and make improvements to the UI of the software. This may involve making changes to the layout, design, or functionality of the UI. We believe that your expertise in software development and your familiarity with the software will make you the ideal person to help us with this task.

If you need any additional resources or support to complete this task, please do not hesitate to let me know. Additionally, I would appreciate it if you could provide me with an estimated timeline for when you expect these modifications to be completed.

If you have any questions or need further clarification, please do not hesitate to contact me.

Thank you for your hard work and dedication to our company. I look forward to hearing back from you soon.

Best regards,

John

Generate a summary of this and a list of action items.

Output：

Summary: John is requesting Mario's assistance in addressing user interface issues with the software Mario has been working on. The issues involve difficulty accessing certain features and the UI not being intuitive enough. Mario's expertise in software development and familiarity with the software make him the ideal person to help with this task.

Action Items:

- Make changes to the layout, design, or functionality of the UI

- Request additional resources or support if needed

- Provide an estimated timeline for completion of modifications

You can then use this summary to write a response email.

Prompt：

Action Items:

- Make changes to the layout, design, or functionality of the UI

- Request additional resources or support if needed

- Provide an estimated timeline for completion of modifications

Write a response email from Mario using the above email summary:

Output：

Dear John,

Thank you for reaching out to me about the user interface issues with the software I have been working on. I understand the importance of making sure the UI is intuitive and easy to use, and I am happy to help.

I will begin making changes to the layout, design, and functionality of the UI to address the issues you have mentioned. If I need additional resources or support, I will let you know. I will also provide an estimated timeline for completion of the modifications.

Please let me know if you have any questions or concerns.

Sincerely,

Mario

Note that you can often combine these two steps into one. You can ask the AI to generate a response email directly from the email you received.

Cold Emails

Cold emails are messages sent to individuals whom you have no prior contact or relationship with. Due to the lack of familiarity, it can be challenging to receive a response from these types of emails. Therefore, to increase the likelihood of getting a response, it is recommended to send out a large number of personalized emails that are tailored to the recipient's interests and needs. GPT-31 can be a helpful tool to accomplish this task effectively.

Prompt：

Company name: Bark Inc

My name: Mike

Write a cold outreach email

Output：

Dear John,

I'm writing to let you know that I will be out of office today. I know I'm supposed to be working, but I just couldn't resist the call of the siren song of the local donut shop. I'm sure you understand.

I'll be back in the office tomorrow and will make up the time.

Thanks,

Zach

This is neat, but we can do better. Let's add some more information to the prompt.

Using unstructured information

If you have access to the LinkedIn profile of the person you're emailing, you can incorporate that information into your message to make it more tailored and personalized. For instance, let's say we want to use the founder of Strive's LinkedIn profile as an example. We could extract relevant information from the profile and include it in the prompt for the email. By doing so, we can demonstrate that we've taken the time to research the recipient and their interests, increasing the chances of receiving a positive response.

Prompt：

Pranav Shikarpur 1st degree connection1st

Developer Advocate. Problem Solver. Previously: Co-founder Strive, Intel ISEF Alum

ExperienceExperience

Thales Cloud Security logo

Developer AdvocateDeveloper Advocate

Thales Cloud SecurityThales Cloud Security

Apr 2022 - Present · 1 yrApr 2022 - Present · 1 yr

- Executed go-to-market and boosted developer engagement for Thales’s new data encryption product launch.

- Spearheaded developer adoption of product at the RSA conference 2022 and KubeCon 2022.

- Presented a talk at HashiCorp’s annual conference - HashiConf 2022 in LA - about “Securing Any Data Source”.- Executed go-to-market and boosted developer engagement for Thales’s new data encryption product launch. - Spearheaded developer adoption of product at the RSA conference 2022 and KubeCon 2022. - Presented a talk at HashiCorp’s annual conference - HashiConf 2022 in LA - about “Securing Any Data Source”.…see more

Skills: Data Encryption Standard (DES) · Cryptography · Cybersecurity · Content Creation · Azure Kubernetes Service (AKS) · Google Kubernetes Engine (GKE)Skills: Data Encryption Standard (DES) · Cryptography · Cybersecurity · Content Creation · Azure Kubernetes Service (AKS) · Google Kubernetes Engine (GKE)

Startup Shell logo

Director of Founder ResourcesDirector of Founder Resources

Startup ShellStartup Shell

Feb 2022 - Present · 1 yr 2 mosFeb 2022 - Present · 1 yr 2 mos

College Park, Maryland, United StatesCollege Park, Maryland, United States

- Closed partnerships of founder resources with various tech companies like Vercel, MongoDB, etc.

- Sourced over $50,000 of credits and resources for founders at Startup Shell in the span of 3 months.- Closed partnerships of founder resources with various tech companies like Vercel, MongoDB, etc. - Sourced over $50,000 of credits and resources for founders at Startup Shell in the span of 3 months.

Skills: Strategic PartnershipsSkills: Strategic Partnerships

Strive Network logo

Co-FounderCo-Founder

StriveStrive

Dec 2020 - Nov 2021 · 1 yrDec 2020 - Nov 2021 · 1 yr

- Founded India's first cohort-based learning platform for passion-related courses. Had 7K+ monthly active users.

- Built the learning platform from the ground up and managed traffic to the website at scale and oversaw the sales and marketing execution.

- Negotiated with 100X.VC and People Group to raise $50K seed funding for Strive.- Founded India's first cohort-based learning platform for passion-related courses. Had 7K+ monthly active users. - Built the learning platform from the ground up and managed traffic to the website at scale and oversaw the sales and marketing execution. - Negotiated with 100X.VC and People Group to raise $50K seed funding for Strive.…see more

Skills: Go (Programming Language) · Python (Programming Language) · Product Management · Product Marketing · Next.js · Amazon EKS

EducationEducation

University of Maryland logo

University of MarylandUniversity of Maryland

Undergraduate, Mathematics and Computer ScienceUndergraduate, Mathematics and Computer Science

Aug 2019 - May 2023Aug 2019 - May 2023

Activities and societies: Director of Founder Resources at Startup ShellActivities and societies: Director of Founder Resources at Startup Shell

Exploring the beauty of mathematics with the practicality of computer science

Write a cold outreach email to this founder, pitching him our product, Nightfall, which is a neo-CRM. My name is Max. Make the email formal, yet approachable. Mention relevant details from his LinkedIn information above to help pitch the product.Pranav Shikarpur 1st degree connection1st

Developer Advocate. Problem Solver. Previously: Co-founder Strive, Intel ISEF Alum

ExperienceExperience

Thales Cloud Security logo

Developer AdvocateDeveloper Advocate

Thales Cloud SecurityThales Cloud Security

Apr 2022 - Present · 1 yrApr 2022 - Present · 1 yr

- Executed go-to-market and boosted developer engagement for Thales’s new data encryption product launch.

- Spearheaded developer adoption of product at the RSA conference 2022 and KubeCon 2022.

Startup Shell logo

Director of Founder ResourcesDirector of Founder Resources

Startup ShellStartup Shell

Feb 2022 - Present · 1 yr 2 mosFeb 2022 - Present · 1 yr 2 mos

College Park, Maryland, United StatesCollege Park, Maryland, United States

- Closed partnerships of founder resources with various tech companies like Vercel, MongoDB, etc.

Skills: Strategic PartnershipsSkills: Strategic Partnerships

Strive Network logo

Co-FounderCo-Founder

StriveStrive

Dec 2020 - Nov 2021 · 1 yrDec 2020 - Nov 2021 · 1 yr

- Founded India's first cohort-based learning platform for passion-related courses. Had 7K+ monthly active users.

- Built the learning platform from the ground up and managed traffic to the website at scale and oversaw the sales and marketing execution.

Skills: Go (Programming Language) · Python (Programming Language) · Product Management · Product Marketing · Next.js · Amazon EKS

EducationEducation

University of Maryland logo

University of MarylandUniversity of Maryland

Undergraduate, Mathematics and Computer ScienceUndergraduate, Mathematics and Computer Science

Aug 2019 - May 2023Aug 2019 - May 2023

Activities and societies: Director of Founder Resources at Startup ShellActivities and societies: Director of Founder Resources at Startup Shell

Exploring the beauty of mathematics with the practicality of computer science

Output：

Dear Pranav,

My name is Max and I am reaching out to you because I believe our product, Nightfall, could be a great fit for you. As a co-founder of Strive and Director of Founder Resources at Startup Shell, I'm sure you understand the importance of having a reliable CRM to help manage customer relationships.

Nightfall is a neo-CRM that helps founders and entrepreneurs like yourself to easily manage customer relationships and track customer data. Our product is designed to be user-friendly and intuitive, so you can focus on growing your business without worrying about the technical details.

I think you would find Nightfall to be a great asset to your business. If you're interested, I'd love to schedule a call to discuss further.

Best,

Max

LLMs are helpful in filtering out unnecessary information obtained from LinkedIn profiles, which is valuable in the context of cold outreach. Additionally, by scraping LinkedIn for relevant data, we can automate the outreach process and scale it up to reach a larger audience.